Sent
May 30, 2026 5:13 PM GMT
(4 days ago)
From
[email protected] (Duayna Brown)
To
Finalized
User has finalized their signature
Sign Request Finalized Jun 1, 2026 2:33 PM
1
HILTON EXPRESS AGT (USA) -SHORT TERM MEETING (REVISED 13 MARCH 2020)
Hampton Inn Nicholasville-Brannon Crossing Group Rate Agreement
453 E. Brannon Rd., Nicholasville, KY 40356
GROUP ROOMS ONLY AGREEMENT
Saturday, May 30, 2026
This Group Rooms Only Agreement (“Express Agreement”) is by and between Clays Mill Baptist Church (“Group”) and Hampton Inn Nicholasville-
Brannon Crossing (the “Hotel”).
Especially Prepared for: Event & Hotel Information:
Group Contact: Rema Masarweh Name of “Event”: National Church Growth Conference 2026
Title:
Pastor’s Secretary
Date(s) of Event: September 21, 2026 - September 25, 2026
Company Name: Clays Mill Baptist Church
Address:
165 Nehemiah Way
Nicholasville
Hotel Contact:
Duayna Brown
City, State, Zip:
KY
40356
Title:
Regional Sales Manager
Phone: (859) 277-6811 Phone:
(859) 351-8498
Email: [email protected] Email: [email protected]
Room Block: The Hotel is pleased to confirm the following negotiated group rates:
TOTAL SLEEPING ROOM NIGHTS RESERVED: 40
ADDITIONAL PERSON CHARGES: The above rate is for a max occupancy of 1-4 adults, 18 and over, per room. An additional fee of $10 per night, per
adult will apply for added occupants.
TAXES: Sleeping room rates as noted in the “Room Block” above are quoted exclusive of applicable state and local taxes, fees and assessments. In the
Hotel’s jurisdiction, currently the state sales tax rate is 6%, the city sales tax rate is 3.24% and the hotel occupancy tax rate is 1%; totaling 10.24%
CHECK-IN/CHECK-OUT: Check-in time is 3:00 pm; check-out time is 11:00 am (subject to change without notice). Early check-in & late check-out are subject
to availability and our approval.
METHOD OF RESERVATION (CHECK ONE): Reservations will be made: directly by the attendee via the Internet and/or by calling in. (We will create a☐
Reservations Group Code for your Event. Your Sales Manager will provide you with the unique URL to send out to your attendees OR via a rooming list.☐
(Your final rooming list must be received on or before the Cut-Off Date.)
CHECK ONE: Room and tax will be paid by individuals or ☐ charged to Group’s Master Account.☐
CHECK ONE: Incidentals will be paid by individuals or charged to Group’s Master Account.☐ ☐
RESERVING YOUR ROOM BLOCK: In order to assign specific room types to your attendees, each sleeping room in your Room Block must be confirmed no
later than August 24, 2026. This date will be known as your “Cut-Off Date.” After the Cut-Off Date, you agree that Hotel may offer unused bedrooms held in
your Room Block to other customers to reduce Hotel’s losses. Confirmation of rooms after the Cut-Off Date will only be accepted based on availability and at
the prevailing Hotel rate. To confirm a sleeping room within your Room Block, the sleeping room must be secured with a valid credit card provided by you or
the guest attending your Event. Should you secure sleeping rooms with your credit card, your attendees may thereafter provide their own credit card information
for their own sleeping rooms. If all the sleeping rooms within your Room Block are confirmed using one credit card on or before the Cut-Off Date, you will be
required to submit a rooming list containing the names of the guests who will occupy each sleeping room, along with the guests’ addresses.
INDIVIDUAL CANCELLATIONS: Individual cancellations must be received no later than 24 hours prior to scheduled arrival. Cancellations received within
24 hours will be billed one night’s room and tax.
EARLY DEPARTURES: In the event of any guest departing one or more days prior to their scheduled check out day, the guest will be assessed an early
departure fee equal to one night’s room and tax.
COURTESY BLOCK: A special sleeping room rate outlined above has been established for your Event. Please instruct your guests to reserve rooms as soon
as possible. These rooms will be held on courtesy until the cut-off date, unless other business opportunities arise such that the Hotel is in a position to sell the
unused allocated rooms inventory to other customers, or should Hotel availability over the Event dates be subject to high occupancy or a sellout condition, you
Mon 09/21/2026 Tue 09/22/2026 Wed 09/23/2026 Thu 09/24/2026
Rooms Rate Rooms Rate Rooms Rate Rooms Rate
DOUBLE QUEEN
SHOWER TUB COMBO
10 $119.00 10 $119.00 10 $119.00 10 $134.00
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