CUMBERLAND COUNTY FAIR
Crown Arena
August 30 September 8, 2019
1960 Coliseum Drive, Fayetteville NC 28306
Office-(910) 438-4140 / Cell-(910) 309-5785 / Fax-(910) 223-0542
manager@cumberlandcountyfair.org / www.cumberlandcountyfair.org
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If viewing online, download form and you may type in your information.
INSIDE ONLY EXHIBITOR AGREEMENT
The below named vendor/concessionaire agrees to hold harmless the Cumberland County Fair, the Cumberland County Civic Center Commission, Spectra and their agents,
representatives, and employees from and against claims, damages and losses and expenses including reasonable attorney fees in any case where it shall be necessary to file an
action: (1) arising out of the performance of the work herein which is one for bodily injury, illness, or death or for property damage including loss of use, and (2) caused in whole or in
part by the vendor’s / concessionaire’s negligent acts of failures to act or that his agents, employees, contractor(s) or subcontractor(s) or anyone employed by them for whose act the
vendor / concessionaire may be liable
BOOTH NAME_____________________________________________________________________________________
CONTACT PERSON__________________________________ EMAIL_______________________________________
ADDRESS__________________________________________________________________________________________
PHONE (W)__________________ (H)__________________ (C)_______________________
LIST ALL PRODUCTS YOU SELL: ___________________________________________________________________
NEW FOR 2019!!
Please do not make payment on your account until your application has been approved and you have been provided an
account number and booth number. You may select your top 3 booth number choices below, but these are not guaranteed.
All information will be provided by email unless you indicate otherwise. Your booth is not reserved until you receive this
information and your balance is paid. All balances must be paid by July 31, 2019 to be guaranteed a booth and be listed on
the exhibitor map. Please also read exhibitor letter for more details. Insurance certificate will be required with application.
See rules for details. Inside booths will be in the Crown Arena.
EXHIBITOR FEES: $275.00 (10’ X 10’ booth space)
$350.00 after June 30, 2019 $_________
(each booth will receive 2 passes good for the entire 2019 Fair)
$200.00 for each additional booth space
$250.00 after June 30, 2019 $_________
$75.00 additional charge for End & Corner booths
$125.00 after June 30, 2019 $_________
(not guaranteed until approved-first come, first served)
$50.00 for Electricity (if needed) $_________
$50.00 for Wifi access $_________
$35.00 for any additional passes $_________
Number of additional passes needed: ______
TOTAL $__________
By signing below the exhibitor (lessee) states they have read and agree to abide by all rules and regulations of the Cumberland County
Fair and the Crown Complex provided on this and the attached page. The Cumberland County Fair reserves the right to close any
exhibit without refund if not operating within the provisions stated.
______________________________________________ ______________________________________________
Exhibitor Signature (Date) Exhibitor Manager Signature (Date)
MAIL, EMAIL, OR FAX SIGNED APPLICATION USING THE INFORMATION ABOVE. PLEASE KEEP THE RULES PAGE
FOR YOUR RECORDS.
For Office Use Only
Booth choice #1 _______ #2 _______ #3 _______
Account #_____________ Paid in Full________
Rules and Regulations for Inside Exhibitors
The following rules and regulations shall be in effect, and will be strictly enforced, for all exhibitors participating in the 2019 Cumberland County Fair.
SET UP: August 28 August 29: 9:00 am 6:00pm
August 30: 9:00am 4:00pm
Please pick up your registration packets with your booth number, admission passes, and parking passes at the registration desk upon arrival at
the fair. Registration packets will not be available after 6:00 pm. Each exhibitor must be completely set up and ready for business no later than
one hour before the fair opens on Friday, August 30. Additional admission passes may be purchased with cash, credit/debit card, or money order
only (no checks) at the registration desk during set up. Each booth is 10’ x 10’. One table and two chairs will be supplied to each booth if needed.
Table coverings and skirting will be the responsibility of the exhibitor. The Fair reserves the right to place and relocate exhibitors where deemed
appropriate. You will not be allowed to set up unless you have been approved with all balances paid in full.
PROHIBITED ITEMS:
Alcoholic beverages, concealed weapons or drugs are not permitted on Fair/Crown Complex property.
Exhibitors are not permitted to make sponsorship deals or agreements without approval of Fair.
Exhibitor operations must be confined to the boundaries of their rented space. You are not allowed to solicit anywhere outside your
booth. You may only exhibit the items listed on the contract. Any violation will be subject to removal from the Fair without refund.
No booth space may be sublet.
Individual PA systems are not allowed.
Unleashed pets / dogs are not permitted on the fairgrounds at any time. Only service dogs/animals are permitted on the fairgrounds.
UTILITIES / ELECTRIC: Electricity will be charged at the following rates: Up to 30 amp.- $50.00. No electric cords or wires are to be run across
pathways or walkways. All electrical equipment must be UL approved.
NOISE / NUANCES: Sirens, bells, amplifiers, flashing lights or any equipment causing annoyance is prohibited. Gasoline or propane
generators will not be permitted to operate at the fair. Exhibitors will not be permitted to sell knives, stink bombs, silly string, or poppers.
TAXES, LICENSES & INSURANCE: It is the responsibility of the exhibitor to pay applicable federal, state, and county taxes and fees and for
obtaining any required licenses or permits. Each exhibitor must furnish a Certificate of Insurance. Licensee shall obtain, at its own cost and
expense, with insurance companies currently rated A VIII or better by Best’s Key Rating Guide, commercial general liability insurance that insures
all operations of Licensee contemplated by this Agreement. Such insurance shall name Global Spectrum, L.P. and the Owner Cumberland
County and the Cumberland County Civic Center Commission as additional insureds. Such insurance shall be written with a limit of at least
One Million Dollars ($1,000,000) per occurrence combined single limit for bodily injury, property damage and personal injury. Licensee shall also
maintain, at its own cost and expense, with insurance companies currently rated A VIII or better by Best’s Key Rating Guide, commercial
automobile liability insurance, including coverage for the operation of owned, leased, hired and non-owned vehicles, in the minimum amount of
Five Hundred Thousand Dollars ($500,000) per accident (PI and PD combined single limit). Such commercial general liability insurance shall be
primary to and not contributory with any insurance coverage or self-insured program of Licensor. Licensee shall also maintain, at its own cost and
expense, workers’ compensation insurance in respect of all employees and any borrowed, leased or other person to whom such compensation
may be payable by Licensee.
HOURS OF OPERATION: All exhibitors with product sales must be open for business at the scheduled gate opening time each day and are
required to remain open until at least one hour past the scheduled gate closing time for that day, unless otherwise authorized or directed by the
fair. No booth can be covered or closed during fair operating hours.
PASSES: Each exhibitor and each of his/her employees is required to have an exhibitor admission pass to enter the fairgrounds each day. Each
exhibitor will be furnished two (2) passes per booth which covers the duration of the Fair. Additional passes may be purchased during set up for a
charge of $35.00 per pass. The fair reserves the right to limit the number of passes issued for any exhibitor.
VEHICLE PASSES: Reserved exhibitor parking will be in a designated area by the Crown Arena. All vehicle passes must be hung on the
rearview mirror.
UPS / DELIVERIES: Deliveries by UPS, Fed Ex, USPS, and other common carriers arrive throughout the day at the Crown Complex office.
Please check with the office at 910 438-4100 or the Fair office at 910-438-4140 should you be expecting a delivery. The delivery address 1960
Coliseum Drive, Fayetteville, NC 28306.
RV/CAMPER AND LIVE-IN STOCK TRUCKS: If you are interested in parking an RV/Camper on site during the Fair, please call the Fair office for
details and rates.
ENFORCEMENT: Fair Management, without prior notice, may close any exhibit or booth or move out any tenant not
operating in accordance with the provisions stated herein and/or signed the signed provisions, or if, in the sole discretion of Fair
Management, the operation and/or presence of the booth is objectionable or not in the best interest of the Cumberland County
Fair. Should exhibitor be removed from his/her space, no refunds will be given whatsoever.